Event Requirements
What’s needed to run the event safely & compliantly?
This section focuses on the logistics and compliance measures required to run your event smoothly and safely.
Temporary structures such as tents, marquees, scaffolding, or stages over 1 metre may require a Building Consent from the Ashburton District Council. Contact the building team for guidance on 03 3077700 or email building@adc.govt.nz
Timeframes Applications for Building Consent at least 20 working days before the event. |
A Traffic Management Plan (TMP) is a formal document that outlines the nature and extent of temporary traffic management and details how all road users (including pedestrians, cyclists, and vehicles) will be safely managed throughout the event.
A TMP is required for any event or activity that alters normal road conditions, including:
- Events held on carriageways, footpaths, or adjacent roads.
- Activities outside legal roads that still impact traffic flow or pedestrian safety.
- Pack-in/pack-out operations involving multiple deliveries or causing congestion.
- Attractions or installations near roads that could affect visibility or road use.
- Large-scale events (e.g., concerts, community fairs with 1,000+ attendees, or community gatherings) that impact public roads or footpath
Do I need a traffic Management Plan (TMP)?
As the event organiser and the primary PCBU (Person Conducting a Business or Undertaking), you are responsible for managing any risks associated with your event. If your event impacts normal road operations or increases risk to the public, you are legally required under the Health and Safety at Work Act 2015 to take all reasonably practicable steps to manage those risks. This often includes implementing a TMP and appropriate traffic management measures. You should carry out a site-specific risk assessment to determine whether your event will disrupt normal road operations or significantly increase traffic volumes, and whether a TMP is required.
Contact the roading team for guidance on 03 3077700 or email tmp@adc.govt.nz
Timeframes Processing times for TMP’s can start at a minimum of 4 weeks, depending on complexity. |
If your event requires a road closure, you must submit a formal request to the Roading Team at least 10 weeks before the event. This ensures there is enough time for:
- Public notifications.
- Coordination with emergency services and stakeholders.
- Processing the closure request and approving the TMP.
For all road closure or TMP-related questions, please contact the roading team for guidance on 03 3077700 or email tmp@adc.govt.nz
Timeframes Road Closure requests must be submitted at least 10 weeks before the event. |
If your event requires access to power or additional lighting, this must be stated in your application. Note: Fees and Charges may apply. Learn more
Event organisers are responsible for providing and maintaining adequate toilet facilities for event attendees and the public. In some locations, such as the Ashburton Domain, existing council toilet infrastructure is designed for casual use and is not adequate for large crowds. The number of required toilets depends on:
- Anticipated crowd size
- Patron gender (women generally require more facilities than men)
- Presence of alcohol (which increases demand)
- Event duration
Disabled toilets must be available, and all facilities must include:
- Soap and hand-drying equipment.
- Regular cleaning and restocking.
If you are unsure of the number of toilets that are required, please contact the Events Team (events@adc.govt.nz) for guidance.
Depending on the size of your event, you may need to submit a Waste Management Plan. Existing council waste infrastructure is designed for casual use and is not sufficient for large crowds.
Please contact the Events Team (events@adc.govt.nz) for guidance.
Every event application, regardless of size or frequency, must include an event-specific Health & Safety Plan. Learn more
