Career Fest Exhibitor Application Form

Important Note

This form does not automatically save while you are working on it. We strongly recommend you copy and save your answers into a separate word document as you go, to ensure you don’t lose them while working on your application.

Thank you for your interest in participating in the upcoming Career Fest on 9 October 2025, from 3:30pm to 7:00pm at the A&P Showgrounds, Brucefield Avenue, Ashburton.

To apply for a stall or exhibit space, please complete the form below. Before proceeding, please note the following expectations:

  • All electrical equipment you bring must be PAT-tested (test and tag)
  • Your stall structures must be safe and securely set up
  • Any risks associated with your stall must be mitigated to an acceptable level
  • You must follow all the instructions given by event staff
  • You must comply with our Health & Safety Plan

You can fill out the online form below, or download the application form here, fill it and send it back to Sharon sharon.watson@adc.govt.nz

All applications must be submitted by 16 September 2025 to be considered.

Once your application has been reviewed, we’ll be in touch to confirm your place and provide further event details, including setup information, site layout, and a copy of our Health & Safety Plan (which outlines key contacts, emergency procedures, and hazards).

If you have any questions, please contact Sharon at sharon.watson@adc.govt.nz

Organisation Details

Key Representative
This is the individual who will be present on the day of the event and is trained and/or competent - or will be supervised - to carry out their duties safely while onsite. Please inform us if this representative changes before the event.

Exhibiting Information
Please describe all planned activities, including any interactive or large-scale elements such as vehicles or equipment.
Please list any identified risks and outline the steps you will take to eliminate or mitigate them.
Will any part of your exhibit involve work classified as ‘hazardous’ under WorkSafe NZ guidelines? * Refer to the full list of defined hazardous work here: https://www.worksafe.govt.nz/notifications/report-scheduled-or-completed-work/hazardous-work/

Logistics
Do you require a powered site? *
Will you have a generator? *
Do you have any additional setup requirements? * (e.g. space for vehicle(s), digital displays, special access requirements)
Can we promote your participation on our event marketing channels (e.g. website, social media)? *

Health and Safety Declaration

By submitting this application, you confirm that if you are accepted:

  • You will read any health and safety information we provide.
  • You agree to comply with all health and safety requirements outlined for this event.
  • You understand your obligations under the Health and Safety at Work Act 2015.
  • You accept responsibility for the safety of your own setup, equipment, and any staff or representatives attending on your behalf.

I acknowledge and agree to the above declaration. *

I/we declare that the information provided is true and correct. I/we understand this application may be declined if any of the above information is not correct. I/we grant permission for the Ashburton District Council to contact other relevant government or non-government organisations for the purpose of considering this application. I/we also understand the Privacy Act 1993 entitles me to have access to, and if necessary request correction of, the information.

You must click "SUBMIT" below for your application to be submitted.

You will receive a confirmation email once your application has been properly submitted. If you do not receive an email, please contact Sharon at sharon.watson@adc.govt.nz before applications close.