Trail Maintenance Fund

Please note this document does not automatically save when you are working on it. We recommend you save your answers to a word document to ensure you don’t lose them while you are working on your application. You can select your text save to a word document to work offline if needed, then copy back to form.

Please read this information prior to completing your application:

Purpose
The purpose of the Ashburton District Council Trail Maintenance Fund is to assist projects that maintain and/or enhance Cycle ways in the Ashburton Distract

Grant Eligibility
All Community Projects must meet the following criteria:
* Be located in the Ashburton District.
* Be publicly available to the community.
* Be organised by a non-profit organisation.

Assessment Considerations
Council will consider the following:
* The contribution that the project will make to the community.
* The proposed number of people who will benefit from the project.
* Accessibility of the project to the general public.
* The community contribution to the project (including volunteers, in-kind work or materials and financial support).
* Other sources of funding potentially available to the applicant.
* Any previous assistance provided by Council.

Funding
The maximum individual grant available is $5,000 from a yearly pool of up to $10,000

All grants must comply with Council’s Community Grants and Financial Assistance Policy.

Applicant Eligibility
Applicants must be:
* From a non-profit organisation / group.
* Based in the Ashburton District.
* Applications from a national organisation must be made from the local branch of that organisation.
* Individuals, schools and service groups (whose primary purpose is to raise funds in the community) are ineligible.
* Applicants must have a health and safety plan for the stated project.
* Applications will only be accepted on the completed Ashburton District Council Trail Maintenance Fund form.
* Incomplete applications that do not provide all of the requested information will be excluded from funding assessment.

Ineligible Projects
The following projects are ineligible for the Ashburton District Council Trail Maintenance Fund:
* Retrospective works.
*Any project that is not for walking, hiking or mountain biking
* Salaries or wages.
* Any form of insurance.
* Operating costs (including power, water, phones, ticketing, IT charges).
*Road ways that have public or private vehicle movements other than emergency access.
*Walking, hiking, cycling and mountain bike trails that are not free for public use.
*Walking, hiking, cycling and mountain bike trails outside of the Ashburton District.

Funding Agreement
Successful applicants must complete and return an accountability form on the completion of the project, and within the financial year which funds were granted.
Receipts are required for all expenditure.
Organisations that do not return a completed accountability form will not be eligible for future Council grant funding.

Disclaimer
The final funding decisions are made at the discretion of Ashburton District Council. Successful applicants’ project details may be used for publicity purposes.

Application Dates
The Ashburton District Council Trail Maintenance Fund is available through a single contestable process held in March of each financial year.

Your Organisation's details:

Organisation name *

What is the application for? *

Trail Maintenance
Trail Upgrade

Street Address *

Address Line 2

City *

State / Province / Region *

Postal / ZIP Code *

Country *

Primary Contact Person

First Name *

Last Name *

Email Address *

Phone (Daytime) *

Organisation details

Status (if applicable)

Charitable Trust
Incorporated Society

Please attach a copy of Charities Commission Number if applicable

Please attach a copy of Certificate of Incorporation if applicable

Project dates

Start date *

Completion date *

Project location *

Project Info

Describe your Trail Project *

What benefit will this have for the Ashburton Community?

What is the main outcome(s) your trail project will achieve? *

Have you secured at least 50% of the total funding required for the Project? *

Financial Information

Attach Budget outline * Maximum upload size of 10mb

Click here to download the budget document.

What other funding are you applying for, for this event?

Organisation

Amount requested

Date results known

Voluntary Efforts

Voluntary Effort

Donated Material

What will happen to the event if you do not receive the full amount of the grant you have requested, including how you propose to meet any funding shortfall, if applicable? *

The following must be read and accepted by the Primary Contact Person listed.

I/We hereby declare that the information supplied here on behalf of myself /our organisation, to the best of my/our knowledge, is true and correct and that I/we have the authority to make this application on behalf of our group (if applicable).

I/We hereby declare that we have a Health and Safety Plan in place for the project / programme.

I/We consent to Ashburton District Council collecting the personal contact details provided above, retaining and using these details for the purpose of review of the Community Grant. I/We acknowledge my/our right to have access to this information. This consent is given in accordance with the Privacy Act 1993.

I/We understand that my/our project details may be used for promotion of the Community Grant and that I/we will be contacted if Ashburton District Council wishes to use these.

I/We understand that the funds received as a result of this application may only be used for the purpose in which they were granted and that a report form with supporting invoices must be submitted to Ashburton District Council on completion of the project / programme.

Terms and conditions

By clicking ACCEPT below, you confirm that you have read and understood and accept the terms set out above. *

First Name

Last Name *

Date *

Day Month Year

You must click "SUBMIT" below for your application to be submitted.

Applications close 5pm on Friday 31 March, 2023