School Holiday Programme Grant 2022

Sport and Recreation
Please note this document does not automatically save when you are working on it. We recommend you save your answers to a word document to ensure you don’t lose them while you are working on your application. You can select your text and save to a word document to work offline if needed, then copy back to form.

Scheme Criteria

Please read this information prior to completing your application.
Council recognises the value of supporting young people to experience new opportunities and the shared responsibility it has with the community offering a range of activities and experiences not usually available during school terms.

The purpose of the School Holiday Programme grant is to assist with the provision of school holiday programmes in Ashburton District.

Grant Eligibility
All School Holiday Programmes must meet the following criteria:
*Cater for children aged between 5 and 14 years.
*Be within Ashburton District boundaries (between the Rangitata and Rakaia Rivers’) The event must take place between 30 June 2022 to1 July 2023.
*Be provided by a non-profit organisation or group.

Assessment Considerations
*Content and activities planned.
*Projected attendance numbers (past attendance numbers if available).
*Duration of the programme.
*Voluntary input.
*The level of donation / fees received from parents.
*If the programmes is OSCAR approved and the projected level of subsidy received from WINZ.
*If the programme is open to all children.

The maximum individual grant available is $1,000 and can be no more than 50% of the total programme cost. The applicants’ share of the programme’s cost can be in kind, or financial.  
All grants must comply with Council’s Community Grants and Financial Assistance Policy.

Applicant Eligibility
Applicants must be:
*Non-profit and based in the Ashburton District.
*Applications from a national organisation must be made from the local branch of that organisation.
*Applications will only be accepted on the completed School Holiday Programme Application form.
*Incomplete applications that do not provide all of the requested information will be excluded from funding assessment.

Funding Agreement
Successful applications must complete and return a funding accountability form on the completion of the project, and within the financial year which funds were granted.
Receipts are required of all expenditure.
Organisations that do not return a completed accountability form will not be eligible for future Council grant funding.

The final funding decisions are made at the discretion of Ashburton District Council. Successful applicants’ project details may be used for publicity purposes.

Application Dates
The School Holiday Programme Grant is available through a single grant application process held in February of each financial year.

Your Organisation and postal address details:

Primary Contact Person

Secondary Contact Person

Including purpose, membership, history in community.
Status If applicable
Maximum upload size of 10mb
Maximum upload size of 10mb

Programme Dates

About the project
Provide a description of the programme along with details of the content and activities planned for the programme. If you have a separate project plan (or similar), this can be attached and referred to
Please provide details of expected attendance per day, and how many unique children are expected to attend over the full course of the programme. Provide past attendance if available.
What is the overall improvement you are aiming for? The outcome should be written as a simple, clear and concise statement that describes the intended result to be achieved. Eg: Children have improved knowledge of XX
E.g. Participation numbers, feedback forms, number of returning participants etc.
E.g. Surveys, attendance records / rolls etc
Is the programme OSCAR approved? *

Financial Information
Maximum upload size of 10mb

Click here to download the budget form

What other funding are you applying for, for this project?

Voluntary Efforts
Briefly describe any voluntary effort and/or donated material provided for this project

Application Confirmation
(E.g. Pre-printed bank slip) Maximum upload size of 10mb
Maximum upload size of 10mb

The following must be read and accepted by the Primary Contact Person listed.

I/We hereby declare that the information supplied here on behalf of myself /our organisation, to the best of my/our knowledge, is true and correct and that I/we have the authority to make this application on behalf of our group (if applicable).

I/We hereby declare that we have a Health and Safety Plan in place for the project / programme.

I/We consent to Ashburton District Council collecting the personal contact details provided above, retaining and using these details for the purpose of review of the School Holiday Programme Grant. I/We acknowledge my/our right to have access to this information. This consent is given in accordance with the Privacy Act 1993.

I/We understand that my/our project/programme details may be used for promotion of the School Holiday Programme Grant and that I/we will be contacted if Ashburton District Council wishes to use these.

I/We understand that the funds received as a result of this application may only be used for the purpose in which they were granted and that a report form with supporting invoices must be submitted to Ashburton District Council on completion of the project / programme.

Terms and conditions
By clicking ACCEPT below, you confirm that you have read and understood and accept the terms set out above. *
Date *

You must click "SUBMIT" below for your application to be submitted

Applications close 5pm, 31 August, 2022