• Standard files containing Inward and Outward Correspondence, Memorandums, Reports, etc.,  held on all aspects of Councils activities.

• Financial Records, Annual Budgets and Audited Accounts.

• Order Papers, Agendas and Minutes of Council and Standing Committee Meetings.

• A Register of Policy Decisions made by Council.

• A Register of Authorities delegated by Council to its Committees and Senior Officers.

• Applications, Proceedings of Hearings and Decisions under Resource Management Act 1991 and previous Town Planning Legislation.

• Maps relating to Land Use.

• Aerial Photographs of Streets.

• Plans of Underground Reticulation and Services (Water, Sewerage, Stormwater and Drains).

• District Civil Defence Plans.

• Contract Documents.

• Local Government Act and other Acts relating to the activities of the Council.

• Lease documents and Deeds of Council-owned real estate

ASSISTANCE  FOR  PERSONS  SEEKING  INFORMATION

Written requests for information should be addressed to:- Chief Executive Ashburton District Council PO Box 94 ASHBURTON 7740

Verbal inquiries can be made direct to the department concerned located within the Councils' Administration Building, 5 Baring Square West, Ashburton.

Where possible, requests should include specific details as to desired information.

Personal information can only be requested by the person concerned or by a properly authorised agent of the person concerned.

Information which has previously been treated as confidential or handled by the District Council or its predecessors "in committee" can only be released by the Chief Executive following a written application and subject to it not being contrary to the public interest to release such information.

There may be a charge for providing official information when photocopies are required or extensive research involved.  Council will, however, contact the person seeking information before any charges are incurred.